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Develop Organisational Policy

Part A – Identifying the Need for Policy Development or Review

  1. Identify what the needs are regarding the new sustainability policy by completing the following:
  • Conduct some research on internal and external elements related to sustainability and this policy, and Identify and list at least 3 the sources of your research. (30 words)

Three sources for the internal and external elements are as follows:

1. https://www.nap.edu/read/13152/chapter/6

2. https://www.mageplaza.com/blog/what-are-internal-external-environmental-factors-that-affect-business.html

3. https://www.iisd.org/business/pdf/business_strategy.pdf

  • Identify one internal or external element which would mean you are likely to have to change the policy in the future. Describe how this element will impact on the policy. in your answer. (80 words)

Economic condition is an external element of the organization that can impact the policy development through major interests of the individuals in the operating environment of the organization. Recession in an economy supports incentives and public investments to manage better job opportunities through renewable energy and efficient use of energy sources. The interest groups of the organization or stakeholders impact the policies for future regarding the operations and economic conditions.

  • List 3 stakeholders that you can consult with in relation to the internal or external factors and describe how they can contribute. (80 words)

Three stakeholders of the organization are:

1. Management: These are considered as internal stakeholders that can impact the organizational policies and procedures through their leadership styles and innovation strategies.

2. Managers: Opinion of the managers regarding change in the organization promotes the development of strategies and managing discipline in the organization.

3. Employees: Organizations manage employees’ policies to promote effective operations in the organizations and enhance their support. Safety of employees and their effective interest promotes sustainable actions for the organization.

  1. Write an email inviting the stakeholders to a meeting to discuss the internal and external factors, their potential impact and a strategy to address the issues or changes. (80 words)

To:

managers@hotmail.com allemployees@gmail.com managementbounce_fitness@gmail.com

Cc:

HRbounce_fitness@gmail.com

Subject:

Discussion regarding the changes in the policy

Hi,

This mail is regarding the discussion for the changes in the organizational policy to promote effective operations of all the functions. To address the potential impact in the policies, we are arranging a meeting in the conference room to focus on the key issues and propose several changes which can help in managing effective performance.

You all are invited for the discussion and propose their opinions for the benefit of the organization.

Venue: Conference Room, Delhi

Date: 2nd September 2020

Time: 2pm – 6pm

Regards

  1. Create an agenda for the meeting. Include a minimum of 4 agenda items. Use the Bounce Fitness Agenda Template below and complete all the fields.

Meeting Agenda

Purpose, Objectives and Elements of Meeting:

To promote a healthy discussion based on the internal and external policies of the organization with the involvement of stakeholders to address the key issues and propose relevant changes for effective performance of the organization.

Attendees:

Managers, Employees, Management and Human Resource Department

Date and Time:

2nd September 2020, 2pm – 6pm

Venue:

Conference Room, Delhi

Agenda Items:

Person Responsible

Time

Manage changes in the workforce demographics with high quality services.

Management

02:00 pm

Enhance workforce diversity through promoting local community and meeting flexible practices to fulfil the workforce needs.

HR management

03:00 pm

Develop leadership capabilities among individuals to maintain high performance of the business across the nation.

Manager

03:30pm

Promote innovation with the inclusive workplace culture in the organization and defining organizational priorities.

Management

04:00 pm

Discuss about the personal development needs of the employees and change in training policies

HR management

05:00 pm

List of Attachments:

· Recruitment and training policy

· Employee safety policy

· Employee appraisal policy

  1. Describe how you would perform a critical analysis of the policy. Include the relevant internal and external factors, the research you have conducted and the input from stakeholders. (80 words)

Critical analysis of the policy will be based on the strategic vision of the organization to meet the desired objectives and fulfil the employee needs to ensure effective progression in the business. Relevant understanding of the legislations and standards is also necessary which can help in comparing and contrasting the policy to meet the desired policy development solutions.

  1. Based on your research and input from stakeholders, describe your top 3 recommendations for the Bounce Fitness Sustainability Policy. (80 words)

Top three recommendations for the sustainable policy for Bounce Fitness are:

1. Emphasize more on renewable energy

2. Reduce the waste to promote sustainable strategies in the organization and focus on sustainable and green equipment.

3. Promote better opportunities for the trainers by emphasizing on their training and managing new technological based equipment.

Part B – Prepare a Policy Development Plan

  1. Prepare a policy development plan using the template provided below. List at least 3 actions for each step. Assume you have to prepare your policy within the next 2 months and set due dates accordingly. 

Policy Development Plan

Steps

Actions

Due Date

Research policy options

· Identify the relevant policies available in the organization

· Discuss regarding specific changes to meet the sustainable criteria

· Focus on the alternative options to modify policy.

5th September 2020

Develop a list of policy options that may be put

to stakeholders

· Propose different changes in the policies to the stakeholders

· Discuss on the pros and cons

· Finalize the policy development options

10th September 2020

Organise a policy development stakeholder

workshop

· Discuss the need of a workshop

· Plan and organise the workshop

· Evaluate the workshop for policy development to outline the policy

14th September 2020

Prepare a draft policy

· Seek for different options for policy development

· Manage the changes in the policy

· Create a draft of the policy

20th September 2020

Seek feedback and agreement from stakeholders

· Draft an email

· Gather responses from the stakeholders to manage changes

· Read the changes

25th September 2020

Prepare final policy

· Identify the suitable changes

· Modify the policy

· Present the final policy to the stakeholders

30th September 2020

  1. Describe what is involved in risk analysis and 4 risk analysis methods. (80 words)

Risk analysis is a procedure for the identification and managing the uncertain issues in the projects and business initiatives. Through the use of risk analysis, the likelihood of threats and possible uncertainties in the business can be identified and minimized effectively. Some of the mostly used risk analysis methods are:

· SWIFT Analysis

· Delphi Technique

· Probability Matrix

· Decision Tree Analysis

  1. In the table below, list 3 risks that may impact the development of the sustainability policy. Rank each risk with a low, medium or high likelihood and impact and describe one strategy to overcome each risk.

Risk Analysis

Risk

Likelihood

L / M / H

Impact

L / M / H

Strategy to Overcome

Financial risks in switching to innovative products for better energy consumption

High

High

Identify the projected budget and work accordingly to manage the fund appropriately.

Competition risk

Medium

High

Analyse the market conditions and manage competitive strategies accordingly.

Human Resource risk

Low

Medium

Discuss the policy development opportunities and its relevant strategies with the employees to manage their satisfaction.

Part C – Developing Policy

During the policy development phase, you will be required to undertake the following tasks:

  • Engage a representative group of stakeholders to advise and assist in the process
  • Gather and analyse information
  • Determine the policy direction
  • Draft the policy
  1. Engage a group of stakeholders to be involved in a policy network by completing the following:
  • Identify 5 stakeholders that you will invite to join the network. Include the 3 stakeholders you consulted with in the initial stages of the project.

1. Management

2. Managers

3. Employees

4. Communities

5. Suppliers

  • Draft an email inviting the stakeholders to join the policy network. Include the purpose of the policy network and the input that is required from members of the group. (100 words)

To:

managers@hotmail.com allemployees@gmail.com managementbounce_fitness@gmail.com communities@gmail.com Suppliers@gmail.com

Cc:

HRbounce_fitness@gmail.com

Subject:

Invitation to join the policy network

Hi,

This email is concerned with the invitation of the policy network to analyse the effectiveness of the policy and emphasize on the views of all the stakeholders. It is necessary to take opinion from all the individuals that can impact the business operations for the effective business performance and managing suitable practices in the environment.

Kindly all the members join the group so that a healthy discussion can be taken plan for the effectiveness of the society.

Regards

  1. Refer to the Bounce Fitness Sustainability Records found in the Additional Resources section and any other research and consultations you have conducted. Develop and describe 3 policy options for consideration by the policy network. (60 words)

· Energy Infrastructure Policy

· Economic development policy

· Human resource development policy

  1. Describe the research that you undertook in the development of the 3 policy options. Include primary and secondary research. (60 words)

Different online sources are identified for the policy development options based on the secondary research. The links of the major sources are as follows:

1. https://www.oecd.org/greengrowth/1869800.pdf

2. https://www.press8.com/what-is-a-sustainability-policy-and-why-your-company-needs-one/

3. https://www.un.org/press/en/2009/envdev1052.doc.htm

  1. Describe how you applied an analytical framework in the development of the policy. (80 words)

The analytical framework is applied for the policy development through the proposal of new policy and analysing innovative capacity of the business which can promote significant changes and help in managing the policies. Stakeholders discussion promoted the need of sustainable policy with several options to manage the organizational performance and promote innovative capabilities. Secondary sources and discussion with stakeholders both helped in applying the analytical framework for policy development.

  1. Describe how you would communicate the options and seek endorsement of your preferred option to stakeholders. (80 words)

The identified options can be communicated with the stakeholders through email or chat box. I will create a group of all the stakeholders to gather relevant opinions at a single social media platform such as WhatsApp or Facebook. To communicate through formal channel, I will focus on email and sharing the files with appropriate tools. It can help in analysing the preferred option and managing the needs of the organization.

  1. Prepare a draft of the Sustainability Policy. Include the following sections (min 60 words per section):
  • Introduction
  • Policy Statement
  • Key Stakeholders
  • Implementation Plan that details the actions required for implementation, responsibilities for implementation and strategies for transition, change management, initial and ongoing training, and maintenance of the policy. Use the following table, include dates and who is responsible for actions, and copy the table into your policy.
  • Mechanisms for monitoring compliance with the policy, quality assurance and evaluation of the policy

Policy Implementation Plan

Actions

Who is Responsible

Due Date

     
     
     
     
     
     
     

Your policy needs to be presented in a professional format with a title page, a table of contents and section headings. Ensure there are no spelling or grammatical errors. Upload your policy with this assessment.

  1. Describe how you would implement an iterative process of consultation, feedback, identification of changes and re-drafting. (80 words)

Through stakeholder engagement and consultation effective feedback can be gathered to manage the policy development procedure and meet suitable changes that can help in drafting the policy. With the involvement of key stakeholders, relevant discussion can be managed that can benefit in recognizing appropriate changes and modify the policy that can be fruitful for the organization and the community. Identification of risks and possible hazards can promote reliable and effective policy for the sustainable development.

  1. How would you ensure that a policy is drafted and approved for implementation to stated timeframes and milestones? Include how risks to achieving this should be identified and managed. (80 words)

Through effective action plans and continuous monitoring for the actions, the implementation of the policy can analyse which can meet suitable timeframes that can help in reducing the risks and enhance strategies based on the milestones. Defines roles and responsibilities for each action can help in deriving the effective implementation of the policy which can be managed by risk assessment and identification to reduce uncertainties.

Part D – Communicating the Policy

Once you have developed the policy, you will need to communicate the policy to the organization in order to gain acceptance of the policy and to ensure the best opportunity for the successful implementation of the policy.

  1. List all the people within the organization that you need to communicate the policy to and 3 methods of communicating the policy. (80 words)

Major stakeholders for the sustainability policy are employees, managers and suppliers. It is necessary to communicate the policy with the stakeholders to gather feedback and ask for opinions to modify the policies for the benefit of all. Three significant methods of communication of the policy are: Email, Face to face meetings and providing a policy manual or handbook to the employees and other stakeholders. These communication methods can help to promote feedback and promote engagement of stakeholders for better consultation.

  1. Draft an email to the relevant people in the organization to gain agreement for the policy. Include the following in your email (80 words):
    • A description of the policy
    • Reference to an attachment of the policy
    • A request for their agreement of the policy
    • Your contact details for any questions

To:

Employees_BounceFitness@gmail.com Suppliers_BounceFitness@gmail.com Managers_BounceFitness@gmail.com

Cc:

Management_BounceFitness@gmail.com

Subject:

Agreement for the policy

Dear all,

To meet the sustainable development goals, we have established a sustainable development policy. This policy consists of the relevant procedure and implementation plan to enhance environmental friendly practices. For your reference, one PDF is attached in the mail.

Kindly provide your approval for the policy so that we can proceed the documentation. If there is any query, you can contact Mr. Brown (+61324575).

Regards

  1. Prepare a PowerPoint presentation (slides only) that you would deliver to key people within the organization to inform them of the new policy. Include the following in the presentation.
    • Introduction
    • The need for the new policy
    • Overview of the consultation process
    • Policy description
    • Benefits
    • Implementation Plan
    • Who to contact for help
    • Summary
  1. Identify 3 objections that you may receive from staff and other managers and describe how you would manage each objection. (60 words)

1. Additional burden on the employees and managers to understand new technology

2. Technological limitations can be objected by the managers to opt for sustainable development

3. Increased policy conflicts

These objections can be tackled by discussion and promoting stakeholder engagement to reduce conflicts. Through a healthy discussion, individuals can understand the needs of sustainable development in the organization and manage their roles.

Remember, at the center of any academic work, lies clarity and evidence. Should you need further assistance, do look up to our Management Assignment Help

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