BSBMGT518 Need for Policy Development Assignment Sample

Three sources for the internal and external elements are as follows:

1. https://www.nap.edu/read/13152/chapter/6

2. https://www.mageplaza.com/blog/what-are-internal-external-environmental-factors-that-affect-business.html

3. https://www.iisd.org/business/pdf/business_strategy.pdf

Economic condition is an external element of the organization that can impact the policy development through major interests of the individuals in the operating environment of the organization. Recession in an economy supports incentives and public investments to manage better job opportunities through renewable energy and efficient use of energy sources. The interest groups of the organization or stakeholders impact the policies for future regarding the operations and economic conditions.

Three stakeholders of the organization are:

1. Management: These are considered as internal stakeholders that can impact the organizational policies and procedures through their leadership styles and innovation strategies.

2. Managers: Opinion of the managers regarding change in the organization promotes the development of strategies and managing discipline in the organization.

3. Employees: Organizations manage employees’ policies to promote effective operations in the organizations and enhance their support. Safety of employees and their effective interest promotes sustainable actions for the organization.

To:

[email protected] [email protected] [email protected]

Cc:

[email protected]

Subject:

Discussion regarding the changes in the policy

Hi,

This mail is regarding the discussion for the changes in the organizational policy to promote effective operations of all the functions. To address the potential impact in the policies, we are arranging a meeting in the conference room to focus on the key issues and propose several changes which can help in managing effective performance.

You all are invited for the discussion and propose their opinions for the benefit of the organization.

Venue: Conference Room, Delhi

Date: 2^nd September 2020

Time: 2pm – 6pm

Regards

Meeting Agenda

Purpose, Objectives and Elements of Meeting:

To promote a healthy discussion based on the internal and external policies of the organization with the involvement of stakeholders to address the key issues and propose relevant changes for effective performance of the organization.

Attendees:

Managers, Employees, Management and Human Resource Department

Date and Time:

2^nd September 2020, 2pm – 6pm

Venue:

Conference Room, Delhi

Agenda Items:

Person Responsible

Time

Manage changes in the workforce demographics with high quality services.

Management

02:00 pm

Enhance workforce diversity through promoting local community and meeting flexible practices to fulfil the workforce needs.

HR management

03:00 pm

Develop leadership capabilities among individuals to maintain high performance of the business across the nation.

Manager

03:30pm

Promote innovation with the inclusive workplace culture in the organization and defining organizational priorities.

Management

04:00 pm

Discuss about the personal development needs of the employees and change in training policies

HR management

05:00 pm

List of Attachments:

· Recruitment and training policy

· Employee safety policy

· Employee appraisal policy

Critical analysis of the policy will be based on the strategic vision of the organization to meet the desired objectives and fulfil the employee needs to ensure effective progression in the business. Relevant understanding of the legislations and standards is also necessary which can help in comparing and contrasting the policy to meet the desired policy development solutions.

Top three recommendations for the sustainable policy for Bounce Fitness are:

1. Emphasize more on renewable energy

2. Reduce the waste to promote sustainable strategies in the organization and focus on sustainable and green equipment.

3. Promote better opportunities for the trainers by emphasizing on their training and managing new technological based equipment.

Policy Development Plan

Steps

Actions

Due Date

Research policy options

· Identify the relevant policies available in the organization

· Discuss regarding specific changes to meet the sustainable criteria

· Focus on the alternative options to modify policy.

5^th September 2020

Develop a list of policy options that may be put

to stakeholders

· Propose different changes in the policies to the stakeholders

· Discuss on the pros and cons

· Finalize the policy development options

10^th September 2020

Organise a policy development stakeholder

workshop

· Discuss the need of a workshop

· Plan and organise the workshop

· Evaluate the workshop for policy development to outline the policy

14^th September 2020

Prepare a draft policy

· Seek for different options for policy development

· Manage the changes in the policy

· Create a draft of the policy

20^th September 2020

Seek feedback and agreement from stakeholders

· Draft an email

· Gather responses from the stakeholders to manage changes

· Read the changes

25^th September 2020

Prepare final policy

· Identify the suitable changes

· Modify the policy

· Present the final policy to the stakeholders

30^th September 2020

Risk analysis is a procedure for the identification and managing the uncertain issues in the projects and business initiatives. Through the use of risk analysis, the likelihood of threats and possible uncertainties in the business can be identified and minimized effectively. Some of the mostly used risk analysis methods are:

· SWIFT Analysis

· Delphi Technique

· Probability Matrix

· Decision Tree Analysis

Risk Analysis

Risk

Likelihood

L / M / H

Impact

L / M / H

Strategy to Overcome

Financial risks in switching to innovative products for better energy consumption

High

High

Identify the projected budget and work accordingly to manage the fund appropriately.

Competition risk

Medium

High

Analyse the market conditions and manage competitive strategies accordingly.

Human Resource risk

Low

Medium

Discuss the policy development opportunities and its relevant strategies with the employees to manage their satisfaction.

1. Management

2. Managers

3. Employees

4. Communities

5. Suppliers

To:

[email protected] [email protected] [email protected] [email protected] [email protected]

Cc:

[email protected]

Subject:

Invitation to join the policy network

Hi,

This email is concerned with the invitation of the policy network to analyse the effectiveness of the policy and emphasize on the views of all the stakeholders. It is necessary to take opinion from all the individuals that can impact the business operations for the effective business performance and managing suitable practices in the environment.

Kindly all the members join the group so that a healthy discussion can be taken plan for the effectiveness of the society.

Regards

· Energy Infrastructure Policy

· Economic development policy

· Human resource development policy

Different online sources are identified for the policy development options based on the secondary research. The links of the major sources are as follows:

1. https://www.oecd.org/greengrowth/1869800.pdf

2. https://www.press8.com/what-is-a-sustainability-policy-and-why-your-company-needs-one/

3. https://www.un.org/press/en/2009/envdev1052.doc.htm

The analytical framework is applied for the policy development through the proposal of new policy and analysing innovative capacity of the business which can promote significant changes and help in managing the policies. Stakeholders discussion promoted the need of sustainable policy with several options to manage the organizational performance and promote innovative capabilities. Secondary sources and discussion with stakeholders both helped in applying the analytical framework for policy development.

The identified options can be communicated with the stakeholders through email or chat box. I will create a group of all the stakeholders to gather relevant opinions at a single social media platform such as WhatsApp or Facebook. To communicate through formal channel, I will focus on email and sharing the files with appropriate tools. It can help in analysing the preferred option and managing the needs of the organization.

Policy Implementation Plan

Actions

Who is Responsible

Due Date

Through stakeholder engagement and consultation effective feedback can be gathered to manage the policy development procedure and meet suitable changes that can help in drafting the policy. With the involvement of key stakeholders, relevant discussion can be managed that can benefit in recognizing appropriate changes and modify the policy that can be fruitful for the organization and the community. Identification of risks and possible hazards can promote reliable and effective policy for the sustainable development.

Through effective action plans and continuous monitoring for the actions, the implementation of the policy can analyse which can meet suitable timeframes that can help in reducing the risks and enhance strategies based on the milestones. Defines roles and responsibilities for each action can help in deriving the effective implementation of the policy which can be managed by risk assessment and identification to reduce uncertainties.

Major stakeholders for the sustainability policy are employees, managers and suppliers. It is necessary to communicate the policy with the stakeholders to gather feedback and ask for opinions to modify the policies for the benefit of all. Three significant methods of communication of the policy are: Email, Face to face meetings and providing a policy manual or handbook to the employees and other stakeholders. These communication methods can help to promote feedback and promote engagement of stakeholders for better consultation.

To:

[email protected] [email protected] [email protected]

Cc:

Management_BounceFitness[email protected]

Subject:

Agreement for the policy

Dear all,

To meet the sustainable development goals, we have established a sustainable development policy. This policy consists of the relevant procedure and implementation plan to enhance environmental friendly practices. For your reference, one PDF is attached in the mail.

Kindly provide your approval for the policy so that we can proceed the documentation. If there is any query, you can contact Mr. Brown (+61324575).

Regards

1. Additional burden on the employees and managers to understand new technology

2. Technological limitations can be objected by the managers to opt for sustainable development

3. Increased policy conflicts

These objections can be tackled by discussion and promoting stakeholder engagement to reduce conflicts. Through a healthy discussion, individuals can understand the needs of sustainable development in the organization and manage their roles.