Manage Project Time

Project Schedule

A review of the Project Schedule to determine the effectiveness of the project team’s time management activities.

Include the positive aspects of the Project Schedule, and how these helped ensure that its objectives were realised

The project schedule represents the different activities and their timeframe to complete the project within the time period identified. The success of the project represents the effective management activities. The deliverables of the project present the different tasks such as venue selection. Speakers selection, promotional activities, registration of the managers and coordination of the activities to ensure effective financial requirements are fulfilled. Determination of the activities and their timeframe, including the changes in the timeframe helps to maintain successful opportunities in the project. Significant activities and responsible person helps to focus on the aim of the project and maintain suitable outcomes. All the costs are managed throughout the project with the projected budget to ensure the costs cannot increase at a higher rate. Required costs are included in the project that promotes effective project outcomes.

These changes in the deliverables help to ensure the positive aspects of the project to manage the financial requirements. Time and management activities fulfil the project objectives that leads to effective project success. 

Time Management

Identify time management issues that arose, and recommend improvements that could be made in the future

Two major time management issues are identified which are related to the major deliverables. Time management issue arose due to the miscommunication and follow up issues whereas through the effective support of the management and experience of team members, these issues are resolved effectively. Time management is a major aspect of the project success that promotes the management of specific standards and outcomes. Adequate knowledge and project management outcomes ensure the fulfilment of the objectives. The major issues of time management based on the project are:

  1. The first choice of the venue is acquired by another company for the whole weekend and thus another venue was identified which costs higher than the previous venue.
  2. Three speakers were finalized by the team while two speakers were not responding to provide their confirmation in the event. It leads to delay in the project work.
  3. The marketing activities were dependent upon the venue location, speakers and their relevant topic. The promotional activities were delayed due to a delay in the above tasks.

For the future project, some recommended improvement are related to time and cost of the project. Analysis of the risk is necessary to identify suitable activities in the project and ensure effective deliveries. Additional timeframe and costs are needed to be managed to deal with these kind of situations and promote the successful projects. Regular updates for the project help to ensure effective outcomes as per the projected budget.

Quality Objectives and Standards

Evaluate the project’s performance against all agreed quality objectives and standards to determine the effectiveness of the project’s quality management processes

Document quality management lessons learned and recommended improvements

Project quality is an essential part of the project management which ensures the fulfilment of the quality standards. The project management plan describes the project quality objectives to manage effective project delivery, project methodology, outcomes, processes, deliverables and promote customer satisfaction. The performance of the project is based on the quality objectives of the project. The major objectives of the project were:

  1. To ensure effective delivery of conference program.
  2. To maintain the venue and accommodation facilities with the acceptance level.
  3. To influence the managers to develop leadership skills and manage conferences.

Quality objectives helped to provide a specific direction that can enhance the quality standard processes. Clear and effective procedures maintain the performance mechanisms of the project. Significant standards are fulfilled by the project which are:

  1. Logo in the top left: Service quality
  2. Main navigation in the header: User attention
  3. Responsive web design: Reduce failure rate
  4. Call to action up high: Customer satisfaction
  5. Contact in the top right: Service quality
  6. Value proposition up high: Reliable design
  7. Email signup in the header: Customer satisfaction
  8. Social media icons in the header: User attraction
  9. Contact in the top right: Interaction
  10. Social media icons in the footer: Interaction

Expenditure

The following expenditure details show the overall financial outcomes from the conference.

An analysis of this is as follows:

Total profit/loss:

Income: $395,000

Expenses: $104,765

Total profit or loss is: $290,235

Evaluation: The total expenses occurred in the project are $104,765 whereas a total income of $395,000 is identified in the project. The total profit of the project is $290,235. It shows that the project was fruitful for the organization that enhance the project success. 

Conference Expenditure Details

Expenses

Income

Venue

 $50,000

Registration fees: individuals

$100,000

Catering

$20,000

Registration fees: companies

$100,000

Speaker fees

$11,500

Sponsorship: Gold

$50,000

Speakers travel

$4,520

Sponsorship: Silver

$45,000

Publicity

$7,250

Sponsorship: Bronze

$100,000

Courier

$1,595

   

Entertainers

$6,400

   

Printing

$3,500

   

TOTAL

 $104,765

TOTAL

$395,000

Recommendations on Manage Project Time

At least five recommendations for more accurate project cost estimating are as follows:

The five major recommendations of the project are:

  1. Inclusion of risk is necessary to manage accurate practices in the project for cost and time management.
  2. Adaptation for available budget is necessary for more accurate practices of cost estimating.
  3. Listing and evaluation of each task is necessary to promote reliable and accurate project estimation techniques.
  4. Clear assumptions of the project for timeframe and cost helps in identifying project effectiveness.
  5. Breaking down the project into smaller parts can also maintain effective practices of cost estimation.

Remember, at the center of any academic work, lies clarity and evidence. Should you need further assistance, do look up to our Project Management Assignment Help

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