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Manage Project Procurement

Table of Contents

Task 1: Plan of project management

2.1.1. Plan of project management and project charter

2.1.2. Identification of stakeholders for signing plan of project management and charter

Task 2: Analysis of project integration.

2.2.1. Key aspects of project sustainability.

2.2.2. Monitoring and controlling plan.

Task 4: Finalisation and report on lesson learnt

2.4.1. Lessons learnt report

2.4.2. Dissemination of the report

2.4.3. Determination of lesson learnt register

2.4.4. Finalisation activities.

Reference list

Task 1: Plan of Project Management

2.1.1. Plan of Project Management and Project Charter

Project charter

Name of the project

Personal, Inflatable Device (PIFD) Supply and Sales

Context

Demand for the increasing safe water for the practices of sports leads Tsunami for adding PIDF within its product range. It will also be available to all Tsumani stores

Description

This project will be delivering and managing various requirements for the launch of new PIFD devices

Objectives

● To innovate PIDF devices for safe practices of water sports

● Stocking, launching and selling new PIDF device

● Maximising the financial performance

● Enhancing the experiencing of shopping within 6 months of launch

Deliverables

● Establishing steer committees

● Coordination of initial stock requirements

● Establish PIFD stock into Tsunami Systems

● Briefing and Training

● Supply and installation

Summary milestone

Milestone

Date

Charter and Governance Plan

31/07/2020

Steering Committee established

31/07/2020

Contract Sign of new Custom Agent

01/08/2020

Project Evaluation report

20/09/2020

Project Closure meeting and lesson learned

25/09/2020

Indicative budget

$100,000

Assumptions

Budget includes

● Salaries of the staffs

● Handling fees

● Installation charges

● Training

● Travelling

● Shipping and manufacturing cost

Constraints

● Time management

● Cost management

● Warehouse handling

Table 1: Charter of the project

Project management plan

Stages

Activities

Responsible person

Timeframe

Planning and initiation

● Project starter

● Governance plan

● Sponsor meeting

● Approval

● Staff implementation

● Project kickoff

Project committee including the manager, sponsor director

3 months

Requirements procurement and contracting

● Initial order

● Sourcing customer agent

● Sourcing local logistics

Project administrator

5 months

Delivering and implementation

● Follow up deliver

● Configure PIDF product

Director and employee

3 months

Closure

● Evaluation report

● Closure report

Manger

1 month

Table 2: Project management plan

2.1.2. Identification of Stakeholders for Signing Plan of Project Management and Charter

Project sponsor involves the selection of desired stakeholders for the project (Kerzner, 2017). They also function in the allocation of the resources needed for the execution of the project. In this respect, Project Sponsor will be responsible for signing the project charter and the management plan.

2.1.3. Email for Approval

To

The project Sponsor,

Sub: Approval of project plan

I am writing this letter for getting the approval for the project management plan alongside the charter for PIDF Sales and supply project. Based on our previous conversation, the drafts have been fixed by me that you will find with this email. I request you to have a look over the documents and provide the relevant approval so that I can proceed with the project further. I am looking forward to your response.

Best regards

Project manager

Task 2: Analysis of Project Integration

2.2.1. Key Aspects of Project Sustainability

Sustainability is one of the significant aspects within a project; it helps the project to accomplish the targeted goals through efficient use of resources (Meredith et al. 2017). However, critical aspects of sustainability within a project involves

  • Cultural and social changes
  • Determination of the limits of the environment
  • Reduction of waste
  • Refining of the economy
  • Integration of the management system of the environment

2.2.2. Monitoring and Controlling Plan

Control and monitoring

Project lifecycle

Sustainability

Continuous improvement

Documentation

Sampling

1. Initiation

Idea of investment

Benchmarking

Project management report, governance plan, project procurement plan

Project management report and project procurement plan

2. Planning

Reduction of waste

Flowcharts

Risk register, quality plan, communication plan

Risk register and quality plan,

3. Executing

Cultural and social changes

Cause and effect diagram

Monitoring plan and controlling plan

Monitoring plan and predominant plan

4. Closing

Refining of economy

Delphi techniques

Signoff sheet and checklist

Signoff sheet and checklist

Table 3: Monitoring and predominant plan

2.4.1. Lessons Learnt Report

From the above project, it can be analysed that a plan for the administration of the project is essential. It helps in analysing the required resources and implementation of a proper method for the execution of the project (Kivilä et al. 2017). Additionally, approval also plays a significant part from the sponsor as they deal with the allocation of the resources fo the execution. Besides, sustainability is also crucial aspects as it helps in dealing with the various elements within an environment. Furthermore, it is also essential for managing the stakeholders of the project as they tend to deliver the desired value that leads the project towards its success.

2.4.2. Dissemination of The Report

Dissemination of this resort can be executed with the help of emails and messages. It can also be posted to the official social media sites of the company.

2.4.3. Determination of Lesson Learnt Register

The presented organisation does not seem to be having a lesson learnt register. However, adopting one could help in learning from the past mistake and implement better strategies for the future.

2.4.4. Finalisation Activities

Controlling and monitoring of the activities needs to be conducted along with proper project closure at the end. This will contribute to the interest of the stakeholders alongside the execution of the project from all aspect.

Reference List for Manage Project Procurement

Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management through project control in infrastructure projects. International Journal of Project Management, 35(6), pp.1167-1183.

Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project management context: A survey exploring the project managers' perspective. International Journal of Project Management, 35(6), pp.1084-1102.

Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial approach. John Wiley & Sons.

Remember, at the center of any academic work, lies clarity and evidence. Should you need further assistance, do look up to our Project Management Assignment Help

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