IT Project Management Techniques

Introduction to Canva Ltd Management Project

The current shift in the technology in the contemporary business field demands for an integrated management. What has necessitated paradigm shift in the management projects to modern arrangements which includes the design and testing of new computer software packages, relocation of company headquarters and even production of stage shows. Canva is a consumer goods-based organization in Sydney- Australia, the company now wants to reform and reorganize its operations to a more integrated one so as to best offer highly ranked services in the market. It has resolved to order for new machines that will be used to install a new management system.

Project Overview of Canva Ltd Management Project

The project is basically aimed at improving the management set-up to an up to date model that best suits and is in line with the changing production and market requirements. This will be instrumental in maintaining the organizations position in the market and also earn it a competitive advantage. Besides, the organization wants to adopt a fully computer-based management system. This is viewed to be a very strategic move that will see the organization’s information and data being transmitted fast and in a more secure way. Consequently, the organization believes the changes will help improve the efficiency of almost all operations in all sectors.

The objectives of the company in this regard includes to ensure time management and efficiency in service provision. To be able to compete favorably with similar entities in the market and to gain competitive advantage over them (Zhang, Chang, Chen, Bao & Xu, 2019). To maximize its sales and make more profit periodically. Also, of more importance among pothers is to embrace sustainable operations that will see it dominate the market for as long as ever.

The new management project that is yet to be initiated in based on the assumption that consumer satisfaction has not yet been met at all costs by any organization, and that there is need to make continuous and progressive improvements to achieve the customer satisfaction level. However, the changes are associated with a few constraints such as high cost required to install such a system. This includes the adoption of the new operational schedules that will be quite challenging for the human resource. Due to huge budget drawn and limited resources that are targeted in the implementation of this kind of management system, there is doubt as to whether the anticipated quality will be achieved in the long run.

Also, the shift to computer-based management system call for acquisition of new computers and a new software system developed alongside the old ones. This will help supplement the old ones and ease the transition. The process is believed to be accompanied with major changes in the technology and change the external interfaces as well.

The project requires delivery of the new machines to be installed. They are to be delivered in accordance with the provisions in the bill of materials (BOM) and the local purchase order (LPO). In this regard, it is a requisite avail the deliverables in time to facilitate timely implementation of the project (Dupuy & Jakob. 2018). The lead time is supposed to be strictly observed and the goods delivered in the correct quantities and qualities as provided in the previously issued documents during the contract signing and the specifications. Deliveries are to be made via any media suitable for the supplier provided that the items are delivered at the company premises. Care should be taken to ensure the packaging and stacking of the items is done in a way that does not cause any damage.

The order cycle of the orders should take a maximum of a month or two and the budget should preferably be observed at the amount stated or any overlap in the budget is supposed to be a reasonable one according to the provisions. The budget is inclusive of the installation labor, employee training, purchases of the computers and other devices, all summing up to $2.14M.

The IT installation and implementation of its use in the company is with high regards expected to be in tandem with the IEEE recommendations in order to meet the set standards (De Guglielmo, Brienza & Anastasi, 2016). All updates in the project implementation process whether scheduled or non-scheduled shall be disseminated to the relevant parties through the company’s relevant portals and website. The initial management configuration project shall be merged well with the new one and the all the changes will be adopted with effect after implementation and upon successful training of employees.

The documents used in the whole process and sources of information are the bill of materials, specification documents, local purchase order and the receipts. The P.O of Canva shall provide all the reference materials used throughout the contract.

Project Organization of Canva Ltd Management Project

The organization expects to relate closely with other entities as a way of receiving information from its rivals. However, the boundary between it and the other entities shall be aiming at maintaining high level of confidentiality. In this regard, the company shall by all means try to handle its trade secrets with much care to minimize chances of other companies accessing its weaknesses and using them as advantages to outcompete them. To this extent therefore, the organization shall ensure close customer relationship and win customer trust to position itself in the market (Badewi, 2016). It will also ensure good relationship with the subcontracted organizations with the aim of maximizing the serviced provision for sustainability. Besides, it will be of importance to keep distance with rival companies except when in a mission to improve the company’s operations. However, the company will freely interact and share its services with those organizations who use its projects in one way or another.

The organization is expected to assume a well-organized internal management structure where there is free and fast passing of data or information to and from where necessary in its routine pr5actices. The interfaces between the various departments are expected to be as slim as possible. The departments are supposed to make use of the IT to maximize the organization’s operations in all areas and to encourage teamwork (Craciunas, Oliver, Chmelík & Steiner, 2016). This kind of management system is committed to achieving quality assurance through close monitoring of all sectors from a central point by the top most management.

All human resources are to be maximumly utilized for the good of the organization. For instance, in the production department, the employees are supposed to ensure continuous work in progress. This calls for the stores department and the entire procurement to be timely and ensure there is not shortage of materials. Thus, maintaining a continuous production flow to meet the consumer requirements at all times.

The project management process should be so detailed with proper staffing consisting of individuals with technical knowhow. In his case, the process will be more manageable and successful implementation will be achieved in the end. The project is to be given an all-round approach for a successful implementation and incorporation of all the expected operational standards. All trainings are to be done in time and resources acquired within the timelines, the work breakdown should as well be done and all procedures appropriated to ensure all the objectives of the plan are achieved.

References for Canva Ltd Management Project

Badewi, A. (2016). The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), 761-778.

Craciunas, S. S., Oliver, R. S., Chmelík, M., & Steiner, W. (2016, October). Scheduling real-time communication in IEEE 802.1 Qbv time sensitive networks. In Proceedings of the 24th International Conference on Real-Time Networks and Systems (pp. 183-192).

Dupuy, J., & Jakob, W. (2018). An adaptive parameterization for efficient material acquisition and rendering. ACM Transactions on graphics (TOG), 37(6), 1-14.

De Guglielmo, D., Brienza, S., & Anastasi, G. (2016). IEEE 802.15. 4e: A survey. Computer Communications, 88, 1-24.

Zhang, K., Chang, Y., Chen, M., Bao, Y., & Xu, Z. (2019, February). Computer Organization and Design Course with FPGA Cloud. In Proceedings of the 50th ACM Technical Symposium on Computer Science Education (pp. 927-933).

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