Project Planning and Budgeting

The national symposium project is a non-profit annual event that is expected to draw approximately 1000 attendees. The attendees will have to pay a registration fee of $ 1250 for the three-day event held at Gold Coast city. The fee will cater for all the events in the arranged workshops. The project planning tasks will include selecting the project committee, contacting and contracting exhibitors, and choosing the program theme. The specific objectives for the national symposium span through categories. The first goal is to deliver high quality and value-added program that will be useful and shall last for future years. The second objective is to offer both quest and social programs that would reflect the host city. The final goal is to meet the financial criteria, that is overtime considered strict. The national symposium project is expected to deliver professional certifications, in-depth learning about statistical control concepts in Taguchi, and inform other future practices. The program shall also equip golf players with good playing tactics and improve social relations. The program shall also deliver a quality understanding of engineering and construction issues, utilities, pharmaceuticals, automotive, software, research and development, manufacturing, education, and defense.

Several project constraints are evident in this case. Budget is the key constraint as all the activities involved should be adequately financed to avoid project scope creep. Since the project does not generate income, the little amount attendees pay as registration supplemented by sponsors will not fully finance the project. As a result of this, some services will not be offered with excellence. Time is also another constraint, as some activities require a lot of time. Personnel is another constraint as some of the facilitators are not equal to the tasks assigned. The list project assumes that every attendee must pay the registration fee in time; each facilitator is knowledgeable and experienced about the field assigned (Anderson, 2019). The deliverables at the end of the program shall be of high quality and, the time and budget allocated shall be enough for the project. This project's milestones include selecting hotel facilities and the host city, putting together the chairperson and project team, and developing the Gantt chart and work breakdown structure of the activity schedules.

Budget for the national symposium in Gold Coast city December 2020

CATEGORY

 

ACTIVITY

DESCRIPTION

COST ($)

RESOURCES

RESOURCES COST

NOTES

A

 

Symposium project management

Funding Symposium project management

100000

project management, HR

100,000

being payable to resources

B

 

Technical Program

Funding Technical Program

150000

Procurement, Technical

150,000

being payable to technician

C

 

Finance

Funding Finance Department

100000

Accounting and Finance, facility

100,000

paying finance workers

D

 

Corperate sponsorship

Funding Corperate sponsorship

150000

Contract, Project management

150,000

Funding contracts

E

 

Facilities Vendors/ CAO support

Securing facilities

300000

Facility, procurement

300,000

payment for facilities, CAO

F

 

Social quest program

Funding Social quest program

50000

Marketing, HR

50,000

Cater for quest

G

 

Speakers

Funding Speakers welfare

50000

Marketing, Contract

50,000

payable to speakers

H

 

Publicity

Funding Publicity and promotion

100000

Marketing, facility

100,000

Cater for publicity and promotion

Reference for Women Educators Inc. Analysis

Anderson, R. (2019). Association of Women Educators Inc. annual general meeting 13 October 2019: National president's report. Redress28(2), 60.

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