The online enrollment system is categorically designed with an activity schedule and mapping through WBS structure. The project relates to the development of online systems and major stakeholders as students and university members (Project Management Institute, 2019). This includes activity planning and requirement analysis for the design structure. WBS Structure is an important tool for project planning and related to project work. Project plan and requirements are taken from the schedule by gathering the overall deliverable of the project. Project indirect cost relates to administration and consultant costs. Direct costs are allocated to the resource aligned. The ideal assumption is that the activity time represents the normal cost. Cost control through EVM for an actual cost estimate and acceptable standard will measure the cost assumption (Project Management Institute, 2019).
The major risk associated with the project is financial risk and will impact the major shortcoming for a satisfactory result. The overall deliverable may not blend with the diversification of work in the overall project process. Technical, organization, and project management risk identification – Cost, and time that are inconsistent with the project should be monitored while planning for resource conflict and organization breakup and inconstancy in working. Brainstorming for risk management will address the quantifiable risk that the staff perceives at the design (Larson, 2017). This helps in risk determination and prioritization for action.
Escalation and accept are for the counter activity denoted in the risk identification as positive risk or negative for sharing to third party and acknowledgment and implementation and decision around the perceived threat (Siegel, 2019).
One of the strategies would be applied to activity related to low-level design and high-level design in the software design part. The software architect will be involved in 2 weeks of SA will be involved with high-level design to mold to custom uniform design structure this will reduce the duration of the activity. Software design and design structure is an important task before the documentation this will reduce the duration of overall activity structure in timeline. This will impact the scope of the project and will not have additional expenses in the overall cost of the project. The activity duration estimating will be used for restructuring the resource capabilities. Scheduling over time can help in avoiding the additional cost of coordination and fewer distraction outside work hours. This will accelerate project completion. The work hours can be adjusted in the activity system for faster completion of task additionally, fast-tracking is done to arrange a project network for restructuring sequential activity in parallel (Harrison, 2016). Fast tracking will keep help in restructuring activity and designing work for early accommodation for project completion for the inline enrollment system by focus on administrative design as the major area for online enrolment effectiveness this will be the second strategy that will be implemented.
The student group and enrolment officer the strategy of communication will be a pull strategy of communication. The commencement of the project will be notified to both the groups. Communication strategy has been used through designing of the department involved and the activities. The logistics required and people involved and project closure will be communicated to the enrollment officer. Students will be informed about the training plan and training session. The enrollment officer will be communicated about the status of the project.
Subject- Commencement of online enrollment system
It is a pleasure to inform you that we have moved forward with the online enrollment system. The /project commencement has been scheduled to be completed before the estimated date 01/07/2020. The status, progress report, and budgetary requirement will be shared with you for the percentage completed to the schedule and budget matrix. The work plan, project report, and other records are shared with this email.
Harrison, F. Lock, D. (2016). Advanced project management: A structured approach (4th ed.).New York, USA: Routledge
Larson, E. (2017). Project Management: The Managerial Process (7th ed.). New York, USA: McGraw-Hill Higher Education
Project management institute. (2019). Practice standard for work breakdown structures. Project management institute
Siegel, N. (2019). Engineering project management. New York, USA: Wiley& Sons
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